Annex 5

Conditions agreed with North Yorkshire Police

*Removal of ‘red line’ on plans for both outside areas. (Licensable area indoors only)

*Opening hours to be 1100-2300hrs weekdays and Sundays and 1100-0100hrs Friday and Sat.

1. The venue shall operate wholly as a cafe style operation where the majority of customers shall be waited on by waiters or waitresses (save for those seated at the bar). For the purpose of clarity cafe style shall be defined as a small restaurant serving light refreshments and meals. Alcohol shall be ancillary to the sale of food.

2. A digital colour CCTV system will be installed to cover the premises and will provide good coverage of all areas (including outside areas) to where public have access to consume alcohol.

· It will be maintained, working and recording at all times when the premises are open.

· The recordings should be of good evidential quality to be produced in Court or other such hearing.

· Copies of the recordings will be kept available for any Responsible Authority for 28 days. Subject to Data Protection requirements.

· Copies of the recordings shall be made available to any Responsible Authority within 48 hrs upon request. Subject to Data Protection requirements.

· Copies of the recordings will display the correct time and date of the recording.

It is the responsibility of the management to ensure that there are sufficient members of staff available during the hours of operation to be able to download evidence from the CCTV system at the request of the police or responsible authority. Subject to Data Protection requirements.

3. Documented staff training will be given regarding staff’s obligation under the Licensing Act in respect of the:-

· Retail sale of alcohol

· Age verification policy

· Conditions attached to the Premises Licence

· Permitted Licensable activities

· The Licensing objectives and

· The Opening Times of the venue.

Such records shall be kept for a minimum of one year and will be made available immediately upon request from any Responsible Authority.

4. A Refusals Register and Incident Report Register will be kept. Such documents will record incidents of staff refusals of alcohol sales to under-age or drunk people as well as incidents of any anti-social behaviour and ejections from the premises.

Such records shall be kept for at least one year. [For the avoidance of doubt, the one year period relates to each respective entry in the log book and runs from the date of that particular entry]: They will be made available immediately upon a reasonable request from any responsible authority.

5. There shall be a minimum of 44 table covers available at all times on the ground floor to negate the need for vertical drinking.

6.The outside seating areas shall be closed at 2200hrs each day.

7. It is the responsibility of the Designated Premises Supervisor / Manager on duty for risk assessing the need for SIA Door Supervisors at the premises. Special consideration should be given to the need for Door staff on Fridays/Saturdays or any Sunday leading into a bank holiday Monday and any days where race meetings are held at York Racecourse.

8. The sale of alcohol shall cease 30 minutes before close of business on any given day to allow for ‘drinking up’ time.

9. The licence holder will operate a Challenge 25 Age Verification Policy at the premises.

10. The only acceptable proof of age identification shall be a current Passport, photo card Driving Licence, Military ID card, or identification carrying the PASS logo (until other effective identification technology e.g thumb print or pupil recognition, is adopted by the Premises Licence Holder).

11. No drinks or drinking glasses shall be taken out of the licensed premises or (licensed area) onto the pavement or highway save for the pavement café or rear outside seating area.

12. All off sales of alcohol shall be in sealed containers.

13. Clear and legible notices shall be displayed at all exits requesting patrons to respect the needs of local residents and to leave the premises and area quietly.